Best Calendar Apps to Organize Your Work

Calendar Apps to Organize your Work

We always miss some of our tasks in our hectic life due to an improper schedule. Sometimes we may manually write our schedule in a paper calendar or on a to-do list, but it is not always the case that we remember what we write. And this manual paper doesn’t come with a reminder to remind us about our work.

It is difficult for us to remember all the events or tasks that we need to complete at a specific time. And sometimes, we may fail to remember the tasks and organize them properly; therefore, we need a good calendar app.

Keeping a calendar app helps you to organize your work, create your to-do list, schedule your events, appointments, meetings, and many more. 

It is suitable for everyone around the organization to use a calendar app, whether it be a manager, supervisor, freelancer, or big or small team working on some projects. 

You can get the calendar as a default app on your pc and mobile, but they may not have all the features you need. Therefore you can choose various calendar apps that let you customize as per user need.

Benefits of Using the Calendar App

There are numerous benefits of a calendar app, some of which are:

Helps to Prioritize Tasks

It is always better to prioritize your work before working for it. When you prioritize your work, you can complete your important tasks first and then move to other tasks. 

Using a calendar app, you can schedule your tasks based on the importance of the tasks. You can even color code, customize notification of the tasks based on their importance.

Saves Time

Sometimes when you don’t make any schedules or to-do lists, you may do unimportant work instead of doing critical tasks. And you may also be inefficient in managing your time correctly.

A calendar app ensures that you utilize your time correctly and are not over-occupied with your tasks. It sends you a reminder of your events or meeting before they start so that you will have some time for yourself to prepare for them. 

For example, if you have a presentation on Monday, the app sends you notification one or two days earlier to prepare for it, and it even sends you a notification on that day as well.

Increase Your Productivity

Calendar apps are a great way to increase your productivity. The app creates a to-do list that keeps you focused on your work, increasing your productivity. 

It reminds you about your tasks based on location and time so that there is less chance for you to procrastinate on your work. 

You can even share and divide tasks with team members and keep them updated about work progress to boost your and team members’ work productivity.

Better Organization

It is always better to organize your tasks first for better task management. It’s always better to use a calendar app that helps you organize your everyday tasks and events and send you reminders.

Calendar apps help you to add your everyday to-do list, events, appointments, and many more. It even detects duplicate events and manages them appropriately. 

These apps can be integrated with other calendar apps that make sure that no two events or appointments are at the same time. You can even manage your files and folders using the app. 

For example, you can upload files that you need on a particular day in the calendar app, reminding you about the files.

Never Miss Any Appointments.

No matter how much we try, sometimes we tend to forget our important events and meetings. Therefore we should use a calendar app whose main aim is to remind us about our appointment, conferences, or any event.

Many calendar apps send us reminders about our tasks based on their occurring time, location, and recurring tasks.  Sometimes, one reminder might not be efficient; therefore, you can send as many reminders as you want in such an app. You can even snooze the reminder when you are occupied with other works.

There are many calendar apps that you can choose from as per your requirement. If you are confused regarding which one is the best for you to organize your work, here are some of the best calendar apps that you can use:

Best Calendar Apps to Organize Your Work

Google Calendar

Google Calendar is a free calendar app offered by Google and is suitable for professional and personal use. It is very easy to use the app and view all your weekly, monthly, and yearly events at once.

Calendar Apps

You can create an event, tasks, meetings and share them with your team members and colleagues. It even allows you to integrate other calendars according to your interest. The app even lets your colleague or team member access and update your calendar if they have your permission. 

Features of Google Calendar

  • Allow you to share a calendar with others.
  • Send you a reminder about upcoming events.
  • Add files and folders.
  • Allow you to add a meeting location.
  • Allow you to Customize notification.

Benefits of Google Calendar

  • Allow you to add a public calendar.
  • Sends you a reminder.
  • Allow you to integrate with Gmail.

Pricing of Google Calendar

Google Calendar’s personal use is free. It is an app that comes with G Suite. Here are the plans for G Suite:

  • Basic: It costs $6 per user per month.
  • Business: It costs $12 per user per month.
  • Enterprise: It costs $25 per user per month.

Available on: Android, iOS, Web.

Ms. Outlook Calendar

Outlook is a calendar app by Microsoft that works as your information manager and helps you stay focused on your work. You can search for your team members and colleagues who are using Outlook, share files, and communicate with them.

Calendar Apps

The app is useful for scheduling meetings, making a to-do list, schedule emails, and more. It offers integration with apps like Word, PowerPoint, Excel, Skype, and making the collaboration process easier. 

Sometimes you want to send an email at some specific time; in such cases, you can write an email and schedule an email when you want to send it using Outlook. It even allows you to share the calendar with team members who help improve workflow and better teamwork.

Features of MS Outlook Calendar

  • Share the calendar with team members and colleagues.
  • Offers multiple time zones.
  • Provide different color themes.
  • Allow you to access the app offline.
  • Has built-in Skype.

Benefits of MS Outlook Calendar

  • Integrate with Skype.
  • Allow you to prioritize your work.
  • Has a clean and simple user interface.

Pricing of MS Outlook Calendar

It is included in Office 365, which costs $9.99 per month and $6.99 per month for Office 365 Home and Office 365 Personal, respectively. 

Available on: Windows, Mac, Android, iPhone, Windows Mobile, Web.

Thunderbird Lightning Calendar

Thunderbird Lighting Schedule is a calendar app that helps you organize your work schedule and meetings and is also suitable for personal use. It allows you to create and manage multiple calendars, to-do lists and share them with your colleagues and team. 

Calendar Apps

The app allows you to schedule meetings and monitor people attending the meetings. You can also color-code your event to identify and prioritize them quickly. It even allows you to download calendar files that enable you to view upcoming holidays.

Features of Thunderbird Lightning Calendar

  • Allow you to invite colleagues and team members.
  • Provides multiple calendar features.
  • Allow you to create a to-do list.
  • Offers integration with Thunderbird.
  • Allow you to share a calendar.

Benefits of Thunderbird Lightning Calendar

  • Can integrate with Thunderbird.
  • Easy to use.
  • It is free.

Pricing of Thunderbird Lightning Calendar

It is free of cost.

Available on: Windows, Linux, Mac is cloud-based task management, which works as a calendar app suitable for all business sizes. It works as a planner that schedules your work, sets reminders, and makes sure that you never forget your task.

Calendar Apps

It has a smart reminder that sends you reminders based on your location and recurring tasks. A daily planner that the app provides has a checklist like today, later, done, and delete that you can tick based on task status.

Features of

  • Has smart reminder features.
  • Offers beautiful themes.
  • Prioritize your tasks using color tags.
  • Allow you to attach unlimited files.
  • Allow unlimited collaboration.

Benefits of

  • Simple user interface.
  • Has smart notification features.
  • It is inexpensive.

Pricing of offer two plan, they are:

  • Free: It is free of costs.
  • Premium: It costs $5.99 per month billed annually.

Available on: Windows, Mac, Android, iOS, Web, Amazon Alexa, Google Assistance.


Digical is a calendar app similar to Google Calendar with more advanced task and project management features. With the app, you can create your daily and weekly plan, to-do lists, schedule appointments in local and foreign time zones, and visualize your schedule.

Calendar Apps

The app has some beautiful features as it sends you notifications based on the map, navigation, and events. There are 42 color options for organizing and separating your events and organizing them properly. 

And it even allows you to save energy and improve visibility by offering dark themes.

In addition, if you want more features like more theme color, widget theme, customize text color, and text size, you can use the Digical premium version, which is Digical+.

Features of Digical

  • Sends notification based on upcoming events, location, and navigation.
  • Has weather forecasting features.
  • Show you events like public holidays, TV shows schedule, games schedule, and many more.
  • Offers dark theme features.
  • Provides six different widget views to select from.

Benefits of Digical

  • It is highly customizable.
  • Provides global weather forecast.
  • Allow you to sync with Outlook, Google Calendar, exchange, and more.

Drawbacks of Digical

  • Available only on Android.
  • Limited color theme available in the free version.

Pricing of Digical

Digical is free of cost. If you use the premium version Digical+, it will cost you $5.86.

Available on: Android


TimeTree is a calendar app that can be used as a collaborative tool as it provides space where you can discuss projects and schedule meetings. The app is suitable for personal and business use and allows you to separate calendars based on personal and professional use.

You can take advantage of creating multiple calendars with different team members and colleagues. You can even invite team members via Email, SMS, WhatsApp, and more to share your calendar.  Sometimes you may have difficulty tracking events; hence you can use color-coding features to separate your events. 

The app even provides you with a communication section to add comments and photos of each event. If you want some privacy, all you can do is separate your calendar into private use.

Features of TimeTree

  • Organizes work schedule
  • Allow inviting team members and colleagues.
  • Allow you to sync with other calendar apps.
  • Chat and send photos of events.
  • Send you a reminder about your events.

Benefits of TimeTree

  • Easy to organize events.
  • Easy to schedule work meetings.
  • Provide checkbox features.

Pricing of TimeTree

TimeTree is free of cost.

Available on: Android, iOS


Calendly is simple and super easy to use a calendar app to schedule meetings, make appointments, and more. You can schedule events, conferences, interviews and invite your clients, colleagues, and team members instead of sending the email.

The app offers integration with Zapier, Zoom, Stripe, HubSpot, and more. One of the best things about this app is that it detects your invitee’s time zone to ensure everyone is on the same page.

You can even add extra time for your events, and the app will send you reminders on your email and text. It even sends you a minimum schedule notice if you keep adding schedules without having free time for yourself.

Features of Calendly

  • Provide separate views based on events.
  • Has a website embed feature that allows clients to schedule meetings and appointments through the website.
  • Offer integration with other calendars like iCloud calendar, Outlook, Google Calendar, and more.
  • Allow you to limit the number of meetings per day.
  • Allow you to customize your profile.

Benefits of Calendly

  • Offers integration with several apps like Zapier, Zoom, Stripe, and many more.
  • Can schedule unlimited event types.
  • Allow you to integrate the app with your website.

Pricing of Calendly

Calendly offers three plans, which are:

  • Basic: It is free of cost.
  • Premium: It costs $8 per user per month.
  • Pro: It costs $12 per user per month.

Available on: Windows, Linux, Mac, Web


Timepage is a smart calendar developed by Moleskin that helps you schedule projects and events and make your workflow smooth. The app provides you with a timeline that you can use to visualize your days or week.

You can add multiple calendars and share them with your team. It allows you to add events and add details like the place, location, numbers of times the events repeat, etc. 

The best thing about the app is its smart alert, which sends you alerts of upcoming events, rain, follow-up, daily briefing, and more.

Features of Timepage

  • Provides timeline view.
  • Has a customizable interface.
  • Has smart alert features.
  • Allow you to integrate with other calendar apps.
  • Provides gestures on actions and events.

Benefits of Timepage

  • Easy to use.
  • Helps to increase productivity.

Pricing of Timepage

  • iPhone: It costs $4.99 and is available on iOS 9.2 or higher.
  • iPad: It costs $6.99 and is available on iOS 9.2 or higher.

Available on: IOS

Business Calendar 2

Business Calendar 2 professional, easy-to-use calendar app for business use and personal use. You can visualize events, to-do lists, meetings, weather forecasts, and assignments in a day, week, and month view.

You can create events, add date and time, location and title, color code them, invite attendees to the events. It allows you to add events using voice input. And the funny thing is that you can add up to five reminders on your events and get the reminder through email.

It offers you to add national holidays from 58 countries, and it even displays them in a calendar view. You can even add templates, themes, and colors and personalize your calendar. 

Features of Business Calendar 2

  • It offers seven widgets and even allows you to customize them.
  • Provide you with a favorite bar.
  • Easily manage your recurring tasks.
  • Allow you to invite your team and colleagues.
  • Provides you with a weather forecast.

Benefits of Business Calendar 2

  • Provides several features.
  • The app is highly customizable.
  • Provide multiple calendar features.

Pricing of Business Calendar 2

It is free of cost.

Available on: Android


Teamup is a shared calendar app suitable for a team that helps organize and simplify work and keeps team members on the same page. The app is flexible and simple to use, and the best thing is that you don’t have to create an account to use the app; also, you can use it via weblink.

The app is popular among small businesses and corporations as you can create a team calendar, company calendar, add upcoming events in the calendar. You can use the app to see what your team is doing and improve team communication.

It allows you to color code the calendar, organize events and teams. The app provides nine different calendar views, like list-view, schedule-view, year-view, and more. You can view unlimited historical data and invite unlimited viewers.

Features of Teamup

  • Has password protection features.
  • Provides you with a daily schedule.
  • Send you a notification about changes in future events.
  • Provides color-coded sub-calendar.
  • Has multiple calendar views.

Benefits of Teamup

  • Provide unlimited viewers.
  • Do not need to create an account.
  • Easy to set up.

Pricing of Teamup

Teamup provides four pricing plans, which are:

  • Free: It is free of cost.
  • Plus: It costs $10 per month.
  • Premium: It costs $24 per month.
  • Enterprise: It costs $99 per month.

Available on: Android, iOS, Web.


Calendly is a calendar app that helps you to schedule your meetings, appointments, interviews, calls, and more. Not only you, but your invitees can also set a schedule for an appointment in the app. 

The app offers integration with Zoom, Zapier, Stripe, Google Calendar, Intercom, and many more. It sends you a notification about your meeting much earlier to have time to prepare for yourself. And the best thing about the app is that it limits your number of meetings in a day.

Using this app, you can invite multiple invitees and allow you to host meetings and webinars. 

Features of Calendly

  • Allow you to add extra time to schedule events.
  • Customize your profile to make the app more fun.
  • Has time zone detection that detects your invitee’s time zone.
  • Offers integration with other calendar apps like Google Calendar, Outlook, iCalendar, and more.
  • Allow clients to schedule events directly from websites.

Benefits of Calendly

  • Easy to set up.
  • Suitable for small and medium businesses.
  • Allow you to add a location.

Pricing of Calendly

Calendly has three price plans, which are:

  • Basic: It is free of cost.
  • Premium: It costs $10 per user per month.
  • Pro: It costs $15 per user per month.

Available on: Windows, Linux, Mac, Android, iOS, Web.

Sol Calendar

SolCalendar is a simple calendar app that allows users to take notes, type in reminders, check whether, and much more. Its beautiful user interface and smart stickers make the app more attractive. 

It even allows it to integrate with other calendar apps like Outlook, Google Calendar. You can customize the app by adding a new avatar, color coding your tasks, changing widgets, and making the app fun to use.

The most exciting thing about the app is that it allows you to de-synchronize your work calendar whenever you are on vacation. It allows you to display your events on both 24-hour formats and the 12-hour format and even set different time zones.

Using the app, you can create events, share events with your team and colleagues, and invite them to the event.

Features of SolCalendar

  • It provides you with a weather report for a week.
  • Customize the app with a widget and theme.
  • Allow you to add stickers while adding events.
  • Allow you to share events.
  •  Send you a notification and reminder about your upcoming events.

Benefits of SolCalendar

  • Easy to use.
  • Provides weather forecast.
  • Provide three views of the calendar.

Pricing of SolCalendar

It is free of cost.

Available on: Android.


Fantastical a calendar app developed by Flexibits is a calendar app suitable for all Apple products. The app helps you stay up to date with your important events and organize and schedule your works. 

If you are working in a team, this app is suitable for you as it allows all your team members to plan, schedule events, and invite clients. The unique feature that the app has is that it can quickly identify and detect links to conference calls and allow you to join them.

You can also view the weather forecast for 10-day using the calendar. It allows you to schedule events using multiple time zones. The app sends you a notification about upcoming events, and you can even delete events or tasks that you have completed or those tasks that have been canceled.

Features of Fantastical:

  • Allow you to customize using templates and color codes.
  • Sends notification about upcoming events.
  • Has four views of the app, i.e., day, week, month, and year view.
  • Has duplicate events combining features that combine duplicate events.
  • Allow you to attach files, photos directly from iCloud, Google, or Exchange events.

Benefits of Fantastical:

  • Highly customizable.
  • Support integration with Zoom, Hangout, Google Meet, and more.
  • Allow you to hide events in the shared calendar.

Pricing of Fantastical:

Fantastical provides three plans, which are:

  • Free Plan: It is free of costs.
  • Premium Individual Plan: It costs $4.99 per month.
  • Premium Family Plan: It costs $7.99 for five users per month.

Available on: Mac, iPhone, iPad, Apple Watch.

Jorte Calendar

Jorte Calendar is a highly customizable calendar app that allows you to add events and attach pictures to create a diary. It even allows you to synchronize with other calendar apps like Yahoo Calendar, Google Calendar, IOSand  Calendar to manage tasks effortlessly. 

The app allows you to share events by sending them as links to colleagues and team members. It provides you with 25 different widgets to add to your home screen. You can change the app’s theme, which modifies your wallpaper, events calendar, menus, and much more.

Features of Jorte Calendar:

  • Allow you to attach files and photos to the calendar.
  • Provides multiple themes.
  • Share events by sending links.
  • Show pictures on your daily calendar.
  • Allow you to integrate with Google Maps.

Benefits of Jorte Calendar:

  • Allow you to turn off ads.
  • Provides passcode lock features.
  • Allow you to store images up to 10 GB.

Pricing of Jorte Calendar:

It has three plans, which are:

  • Jorte Premium: It costs $2.99 per month.
  • Jorte Plus: It costs $3.99 yearly.
  • Jorte Buffet: It costs $1.99 per month.

Available on: Windows, Android, iOS.


Whether you are a professional working in a team or a freelancer working for some companies, you need a calendar tool to keep your work organized. These tools are vital for you not to miss any work, appointments, or deadlines.

Here I have mentioned some of the best calendar apps that might help you organize and remind you about your works. If you feel if I have missed any other calendar app, please let us know in the comment section below.

Leave a Reply

Your email address will not be published. Required fields are marked *

Enquire now

Give us a call or fill in the form below and we will contact you. We endeavor to answer all inquiries within 24 hours on business days.