12 Best Automatic Time Tracking Software

12 Best Automatic Time Tracking Software

Generally, you don’t know what your employees are working on and how much time they spend being productive. It is impossible to visit every employee’s work desk even if they work from an office. 

To ensure that employees are working on an assigned task and avoid micromanagement, you can use automatic time tracking software that tracks your team members’ activity by working in the background once they login into the app. 

Also, when you record employees’ time and attendance in the paper, it might not be accurate, and several mistakes can occur in the timesheet, and it can also be time-consuming.

Therefore, automatic time tracking apps are much more effective in keeping an accurate record of staff’s time and minimizing errors while calculating billable hours. 

As a manager or team leader, it helps you calculate billable hours, generate invoices, track project budgets, and help manage a project’s funds and resources. 

Automatic time tracking tools help identify employees’ productive and unproductive hours, websites, and apps they use most to complete their tasks. It also helps to improve employees’ performance and keeps them focused on work.

There is various automatic time tracking apps with different features that you can choose for your organization based on budget and human resources; here are some of the best time tracking apps that automatically track employees’ time.

Best Automatic Time Tracking Softwares

timeTracko

timeTracko is an automatic time tracking and productivity measurement tool for tracking employees’ total time on an assigned task during their work hours. 

It is suitable for freelancers, distributed teams, and small to large organizations and helps employees stay focused.

Using the app, you can estimate and track the project’s budget, view project status, and work on the project.  

It runs on the computers’ background and keeps track of your employee’s activity once they clock in through the app.

You can determine employees’ active and inactive time and, at the same time, measure their productivity level.

timeTracko has been the number one choice for companies having remote employees. 

timeTracko is easy to use; all you have to do is log in to the app and click on the clock in, and the app starts to track the time and has an optional screenshots feature that provides a screenshot in a specific interval of time. 

You can view your employees’ productivity, attendance, productive and unproductive users, idle time, etc. 

One of the best things about timeTracko is the Pomodoro timer that reminds you to take a break when you work for a long time. 

Suppose you upgrade to the paid version of the app. In that case, you will get features like unlimited integration, advanced reporting features, data history that remains for more than a year, and many other features.

Features of timeTracko 

  • Provides time and attendance management features that allow you to track and manage your employees’ attendance.
  • It has an online timesheet feature, which makes it easier for employees to calculate employees’ payroll.
  • Manage employees’ shifts and allow employees to edit their shifts according to their feasibility using employee scheduling features.
  • It offers unlimited integration with tools like Github, Asana, Airtable, Gmail, PayPal, and more.
  • It has an optional screenshots feature that provides a screenshot at a specific time interval and allows you to view the screenshot in the screencast section.

Benefits of timeTracko

  • It provides all the crucial features in the free version.
  • Tracks employees’ keyboard and mouse activities.
  • Tracks URLs and apps used by employees during their work hours.
  • Allow employees to use the private time option and break option whenever they need it. 
  • Tracks employees’ time and takes screenshots even if they are offline.
  • Categories apps and websites as productive, unproductive, and neutral.

Pricing of timeTracko 

timeTracko offers four pricing plans, which are:

  • timeTracko Lite: It is free of cost and offers all the essential features.
  • timeTracko Team: It costs $7 per user per month and is suitable for beginners.
  • timeTracko Business: It costs $12 per user per month and is ideal for large businesses. 
  • timeTracko Enterprise: It has custom pricing and ideal for large enterprises.

Available on: Windows, Linux, Mac, Android, IOS, Web.    

Desktime

desktime dashboard

Desktime is an automatic time tracking software for distributed teams that helps to boost remote employees’ productivity. It helps to manage remote employees and keep them focused on their work. 

It keeps track of employees’ online activities, apps, and URLs they use while working. It also takes a random screenshot of employees’ PCs at a particular time interval.

You can use the screenshot to determine what employees are doing at office time and measure their productivity. 

It tracks employees’ online activities, even if they work offline, categorizing employees as productive, neutral, and unproductive. You can view all the data regarding their productivity in a single dashboard. 

You can also use the app to view the projects’ budget, status, and employees currently working on the project. 

It even generates reports, customizes them, and downloads them in CSV format. You can even share the report with your clients to update them about the project.

The paid version offers you productivity, idle time measurement, shift scheduling, etc.  

Features of Desktime

  • Provides Pomodoro timer features that remind employees to take a break after working for a specific time.
  • Offers private time options that employees can use when they need to do some personal work. 
  • Has employees’ absence calendar that makes it easy for employees to take leave.
  • Keeps your team contact information in one place.
  • Provides a cost estimation feature that allows you to estimate your project budget and track the project’s cost.

Benefits of Desktime

  • It helps to enhance employees’ productivity.
  • Provides offline time tracking features. 
  • It offers calendar features.

Drawbacks of Desktime

  • The free version has limited options.
  • Allow exporting reports only in CSV format.

Pricing of Desktime 

Desktime offers four price plans, which are:

  • Lite: It is free of cost and is suitable for one user.
  • Pro: It costs $5.94 per user per month.
  • Premium: It costs $7.75 per user per month. 
  • Enterprise: It costs $11.88 per user per month.

Available on: Windows, Linux, Mac, Android, IOS, Web. 

actiTIME

actiTIME dashboard

actiTIME is an automatic time tracking and project management software suitable for businesses, from small to large.

It helps track your employees’ productivity, manage projects, assign tasks, and determine employees’ performance.

actiTIME tracks employees’ time effortlessly and provides a timesheet, which works as attendance.  

The app even records the time spent on each project and allows employees to view their day off. It offers different templates that you can choose for your timesheet.

One of the best features is providing an automatic reminder about emails and timesheets. You can also view each employee’s timesheet individually and determine their productivity. 

It also helps to calculate your employees’ overtime and pay them according to the time they worked. 

You can add as many users as you want and create a team according to the department or project. It even sends you notifications when the expenses exceed then the budget estimated.  

You can get features like overtime calculation, time approval, task estimation if you use the paid version. 

Features of actiTime

  • Provides an in-depth report about employees’ productivity, team performance, project status and allows you to download the report.
  • Allow you to compare your estimated budget and actual expenses in the report.
  • Provides work scope management where you can plan and customize shifts.
  • Sends a reminder when project deadlines are near.
  • Calculates the cost of the project also helps to create invoices and bills.

Benefits of actiTIME

  • It provides an email reminder feature.
  • Has invoicing and billing features.
  • Easy to manage employees based on department and project.

Drawbacks of actiTIME

  • More time tracking features need to be added.

Pricing of actiTime

The price of actiTime is based on the numbers of users:

  • Free version: It is free of cost.
  • For 1-40 users: It costs $6 per user per month billed annually.
  • For 41-200 users: It costs $5 per user per month billed annually. 
  • For more than 200 users: It has fixed costs and allows unlimited users.

Available on: Windows, Mac, Android, IOS, Chrome.  

RescueTime

RescueTime dashboard

RescueTime is an automatic time tracking and productivity measurement app that tracks the time spent by your employees during their work hours. 

You can use the app to view the time spent by employees on each project and website. Also, you can add the total time spent by the employee manually in the timesheet. 

RescueTime even tracks employees’ performance when they are offline with the help of offline tracking features.

It creates a detailed report of employees’ productivity and allows you to view it in a single dashboard. 

The best feature about the app is it uses Pomodoro Technique and blocks distracting websites, and helps you stay focused on your work.

It allows you to create a goal and will enable you to set time according to the goal. 

Features of RescueTime

  • Block distracting websites and helps you to stay productive.
  • Offer integration with apps like Slack, Gmail, iCal, Google Calendar, and many more.
  • Allow you to set goals and send you real-time alerts.
  • It has an automatic time recording feature.
  • Allow you to view your employees’ productivity on a single dashboard.

Benefits of RescueTime

  • Block distracting websites to keep you focused.
  • It offers a free trial period.
  • Allow you to pay via credit card and PayPal.

Drawbacks of RescueTime

  • It is pretty expensive. 
  • The free version has limited features.

Pricing of RescueTime

RescueTime offers the following price plan:

  • Less than 100 users: If you have less than 100 users, it costs $9 per month.
  • More than 100 users: If you have more than 100 users, you can customize the price.

Available on: Windows, Linux, Mac, Android, IOS, Chrome, Firefox, Brave. 

TimeCamp

timecamp dashboard

TimeCamp is an automatic time tracking and project management app that measures employee productivity and calculates project profitability. It helps to calculate employees’ billable hours and helps to improve their productivity.  

The app helps you to create an invoice with its innovative invoicing feature. You can set the tax rate, and it will generate an invoice and send it to clients and allow them to pay via PayPal.

It also allows you to share invoices with clients via email or private links. 

You can also use the app to track employee attendance according to their clock in and out. TimeCamp helps you manage employees’ leave and overtime and manages their payroll. 

You can turn on the screenshot feature to have transparency in employees’ work. It also tracks employees’ idle time, apps, and websites that employees visit during office time. Get detailed insight into employee activity in a single dashboard. 

The paid version provides email notification, attendance management, timesheet approval, billing rate, etc. 

Features of TimeCamp

  • Allow you to customize bills according to the tax rate.
  • Send notification of your project expenses are more than an estimated budget.
  • Allow you to comment and get feedback on the timesheet.
  • It has an automatic time tracking feature that remains idle when you stop working.
  • Allow you to view your productivity report on the dashboard. 

Benefits of TimeCamp

  • It provides customized billing features.
  • It offers many features.
  • The simple user interface makes the app easy to use.

Drawbacks of TimeCamp

  • The app should be frequently updated. 

Pricing of TimeCamp 

TimeCamp offers four different plans, which are:

  • Freelancers Solo: It is free of cost.
  • Business Basic: It costs $5.25 per user per month.
  • Business Pro: It costs $7.50 per user per month.
  • Enterprise: It has custom pricing. 

Available on: Windows, Linux, Mac, Android, IOS, Chrome. 

Memory.ai Timely

Memory.ai timely dashboard

Memory.ai timely is an automatic time tracking and project management software. The app automatically tracks your employees’ time and provides you with a clear picture of how employees spend their time.

It tracks websites and apps that employees use while working and records each employees’ time on the websites and apps. You can view your teams’ productivity on the dashboard. 

The app has an automatic timesheet feature that tracks employees’ attendance and makes the billing process easy.

Besides time tracking, you can also view your project status, budget, and who is doing the project. It also shows employees involved in the project and the tasks they are responsible for.

You can create project timelines, visualize your project plans, and schedule and edit the plans.  

If you want to upgrade to the paid version, you can manage unlimited projects teams and get project dashboard and error detection features.

Features of Memory.ai Timely

  • Has automated notification features that send you notifications when your project deadline is near.
  • View your team activity and project status in the dashboard.
  • It offers integration with apps like Harvest, Stripe, Notion, AirTable, Safari, and more.
  • Allow you to download and share reports.
  • Allow you to schedule employees’ shifts and tasks.

Benefits of Memory. ai Timely

  • Easy to use.
  • It offers integration with many apps.

Drawbacks of Memory.ai Timely

  • It does not have screenshot features.

Pricing of Memory.ai Timely

Memory.ai Timely offers four plans, which are:

  • Starter: It costs $8 per user per month billed annually.
  • Premium: It costs $14 per user per month billed annually.
  • Unlimited: It cost $20 per user per month billed annually.
  • Enterprise: It has custom pricing and is suitable for a large and complex organization.

Available on: Windows, Mac, Android, IOS. 

Time Doctor

timedoctor dashboard

Time Doctor is an automatic time tracking and productivity measurement tool that boosts your employees’ productivity. It helps to monitor your employees and, at the time, helps to manage the project. 

Using the app, you can manage employees’ attendance and their workflow. It also tracks employees’ keyboard and mouse activity and takes random screenshots.

You can view your project status and employee productivity in the dashboard.

One of the best features of this app is it sends you an alert when you use unproductive apps and websites for a long time during office hours. It also sends alerts when you stay idle for a specific time. 

It even monitors employees’ activity when employees are offline and syncs the data once they are online. 

The paid version provides apps and URL tracking, payroll, 24-hour support, unlimited data storage facility, and more.

Features of Time Doctor

  • It provides an offline tracking feature.
  • Tracks and manages your project and budget and allows you to view project status using the project management feature.
  • Sends alerts when employees stay idle for a long time.
  • It provides a highly customizable payroll system.
  • It provides customer support features.

Benefits of Time Doctor

  • It provides a 24/7 support feature.
  • Tracks employees even if they are offline.
  • Stores data for more than one month.

Drawbacks of Time Doctor

  • The User interface needs to be improved.
  • The basic version has limited features.

Pricing of Time Doctor

Time Doctor provides three price plans, which are:

  • Basis: It costs $8 per user per month.
  • Standard: It costs $12 per user per month.
  • Premium: It costs $24 per user per month.

Available on: Windows, Linux, Mac, Android, IOS, Chrome. 

Hubstaff

Hubstaff dashboard

Hubstaff is an automatic time tracking software that provides transparency of employees’ performance. It tracks employees’ total time during their work hours, and you can view what your employees are working on through screenshots.

You can view apps and URLs employees visit during office hours and detect their idle time. It also provides an online timesheet feature that records employees’ total work hours. 

The app also provides a GPS feature that keeps track of employees’ whereabouts and vehicle mileage records.

You can also use the app to manage employees’ shifts, set hour limits, and assign tasks to employees.

The paid versions provide you with many features such as 24/7 support, mobile GPS tracking, apps, URL tracking, invoices, and many more.

Features of Hubstaff

  • Provides payroll features that generate payment based on employees’ work hours.
  • Provides a random screenshot feature and allows employees to turn off the screenshot feature whenever they need it.
  • Track mouse and keyboard activity levels, which helps to determine employees’ productivity.
  • Time off and holiday features help to manage employees’ leave.
  • Allows you to create a budget for your project and sends notifications when you reach the budget limit.

Benefits of Hubstaff

  • It provides customer support features.
  • Allow you to invite as many clients as you want.
  • Allow you to export data.

Drawbacks of Hubstaff

  • The free version has minimal features.

Pricing of Hubstaff

Hubstaff offers four different pricing plans, which are:

  • Free: It is free of costs and suitable for one user.
  • Basic: It costs $7 per user per month.
  • Premium: It costs $10 per user per month.
  • Enterprise: It costs $20 per user per month.

Available on: Windows, Linux, Mac, Android, IOS, Chrome.

Toggl

toggl dashboard

Toggl is an automatic time tracking app that tracks employees’ time with one click. It keeps track of apps and websites employees visit for more than 10 seconds. 

Toggl helps to calculate employees’ billable hours based on their timesheets. The app automatically fills employees’ timesheets based on their clock in time.

Employees can also manually fill out the timesheet if they forget to switch the app on. 

You can view the total time spent by employees on each app using toggl and view the project progress. It allows you to send an email reminder to remind employees to track their time.

It generates reports in CSV and PDF format and allows you to share a project progress report with your clients or boss. You can share the report link with clients and also view them offline.  

The app provides a Pomodoro technique that reminds employees to take a break when they work continuously. 

If you use the paid version, you will get features like an email reminder, save, schedule report, Project templates, etc. 

Features of Toggl

  • Has offline time tracking features that track employees even if they are offline.
  • Provides email reminder features to remind employees to clock in. 
  • Allow you to manage unlimited projects and separate projects using color codes.
  • View your project progress on the dashboard.
  • It offers many project templates that you can choose from. 

Benefits of Toggl

  • It offers a 30-days free trial.
  • It has a Pomodoro timer technique.
  • It offers integration with multiple apps. 

Drawbacks of Toggl

  • The free version does not have a project management feature.

Pricing of Toggl

Toggl offers four price plans, which are:

  • Free: It is free of cost and is suitable for five users.
  • Starter: It costs $10 per user per month.
  • Premium: It costs $20 per user per month and is suitable for teams.
  • Enterprise: It has custom pricing.

Available on: Windows, Linux, Mac, Android, IOS, Chrome, Firefox. 

Jibble

jibble dashboard

Jibble is an automatic time tracking and attendance management app that helps employees maximize productivity.

It provides a clear picture of how employees spend their time at work and monitors employees’ productivity.

The most exciting feature is facial recognition, timestamps, and geolocation feature for the clock in. It even generates a timesheet and calculates the overtime of each employee.

The app even reminds employees if they forget to clock out and allows them to view their productivity. 

You can export data in CSV or Excel format, view historical data, track employees’ activity, capture screenshots, and more in paid versions. 

Features of Jibble

  • Allow employees to clock in and clock out via facial recognition.
  • It has offline tracking features.
  • Allow employees to view their productivity in their dashboard.
  • Manage the work schedule for employees, their shifts, and overtime.
  • It provides GPS tracking and logical features.

Benefits of Jibble

  • Suitable for all kinds of business.
  • The free version has many features.
  • It provides online customer support.

Drawbacks of Jibble

  • A frequent update will be better.

Pricing of Jibble 

Jibble offers three pricing plans, which are:

  • Attendance: It is free of cost and is free for unlimited users.
  • Attendance Pro: It costs $2 per active user per month.
  • Desktop Pro: It costs $4 per active user per month.

Available on: Windows, Mac, Android, IOS, Chrome. 

Clockify

clockify dashboard

Clockify is an automatic time tracking and timesheet app suitable for freelancers, small and medium businesses. It keeps track of employees’ attendance, billable hours, work progress, etc. 

You can keep track of employees’ timesheets and also edit the timesheet. You can see the total time employees spend and tasks they work on in the dashboard.

You can break down the project into a different task and view its live status.

The app allows you to customize the report, share it with the client, and export it in CSV, PDF, and Excel.

You can invite your whole team, set an hourly rate, and calculate their payroll.

Features of Clockify

  • It has an automatic timer feature that time tracks employees when they turn on their PC.
  • It offers integration with apps like Asana, Trello, Github, Gmail, Google Calendar, and many more.
  • Provides the Pomodoro technique to remind employees to take a break.
  • It has an offline time tracking feature.
  • Idle detection feature that detects and stops time tracking when employees are away from their PC.

Benefits of Clockify

  • It provides a simple user interface and easy to use.
  • It provides many features in the free version.

Drawbacks of Clockify

  • Not suitable for a large organization.

Pricing of Clockify

Clockify provides four pricing plans, which are:

  • Free: It is free of cost.
  • Plus: It costs $9.99 per month.
  • Premium: It costs $29.99 per month.
  • Enterprise: It costs $9.99 per user seat per month.

Available on: Windows, Linux, Mac, Android, IOS, Chrome, Firefox. 

TMetric

tmetric dashboard

TMetric is an intuitive time tracking app suitable for freelancers and small businesses to track employees’ work productivity. A single click tracks employees’ total work hours and project status. 

The app automatically tracks employees’ time and allows you to add and edit time manually. 

It also detects employee activity based on their mouse and keyboard activity. You can see idle time based on the keyboard or mouse and determine the total time of one being idle.

It monitors employees’ attendance and time requests and calculates employees’ time off. 

The app also helps you manage the project, create a report summary, and download the PDF and CSV format report.

Features of TMetric

  • Allow you to customize the report and export it in CSV and PDF format.
  • Make your project visible among your team members using project permission features.
  • Provides timelines where you can visualize your whole day’s productivity. 
  • Keeps track of websites and apps that you visit for more than 10 seconds.
  • Allow employees to stop the time tracking feature when they need it.

Benefits of TMetric

  • Boost employee productivity. 
  • It calculates employee’s billable hours based on their attendance.
  • It has a simple user interface.

Drawbacks of TMetric

  • The free version does not have many features.

Pricing of TMetric

TMetric offers three plans, which are:

  • Free: It is free of cost.
  • Professional: It costs $5 per user per month.
  • Business: It costs $7 per user per month.

Available on:  Windows, Linux, Mac, Android, IOS, Web. 

Conclusion

The time tracking software records the accurate employees’ clock in and clock out time and reminds them to record their attendance. 

It shows you an accurate picture of how employees spend their time during office hours. You can also manage your projects and budget and view project status and deadline. 

Here I have tried to mention some of the best time tracking apps that you should try. If you know some more time-tracking apps with the best features, please feel free to mention them in the comment section below. Also, I would like to know which time tracking software you are using for your business.

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