Free Microsoft Apps to Boost Productivity

Free Microsoft Apps to Boost Productivity

What productivity apps have you tried so far? Do you enjoy working with Microsoft Office? Here are ten more Microsoft productivity tools that you might have missed.

Many apps and tools are available to help you increase your productivity, such as to-do list apps, note-taking apps, and browser extensions for clipping and saving web pages.

Microsoft Office is familiar to all of us. OneNote, Word, Excel, PowerPoint, and Outlook are examples of productivity tools that many are familiar with. However, there are other Microsoft productivity tools you might not be aware of.

Today, we’ll look at 10 free Microsoft apps to boost your productivity. Maybe you’ll discover your new favorite productivity tool.

The productivity ratio measures the amount of input over the amount of output. Increased productivity leads to more money, more goods, or greater efficiency (i.e., producing the same amount in less time). The most important thing is achieving goals and maximizing your time.

What is Productivity Software?

Using productivity software is an easier and more efficient way to complete your work and personal tasks. 

The right productivity apps can help you meet deadlines and achieve your goals, regardless of your profession or personal ambitions.

You can keep track of important relationships and add plugins to your browser with productivity apps. Here are the free Microsoft Applications you can try:

1. Microsoft To-Do

Free Microsoft Apps to Boost Productivity
Free Microsoft Apps to Boost Productivity

Microsoft To-Do lets you make simple-but-intelligent lists of tasks with reminders. Additionally, you can create as many separate lists as you like to keep track of the progress of your various projects. This application can keep track of work projects, shopping lists, errands, etc.

Utilize the My Day feature in To-Do to keep track of daily tasks. Projects and To-Do lists can be added to My Day so you can see what you need to accomplish each day at a glance.

Organize your list and to-do items with due dates and reminders to avoid forgetting anything. Note detailed information on your items, such as website addresses.

2. OneNote Web Clipper

Free Microsoft Apps to Boost Productivity
Free Microsoft Apps to Boost Productivity

You’re researching a project on the web. Although there are several web pages you want to read, your time is limited right now.

Have you ever bookmarked them or added them to a service such as Pocket or Instapaper, only to let them get lost in a big list of articles you want to read later?

There’s a better option if you’re using OneNote to organize and store your information. OneNote lets you store almost anything. B

y using the OneNote Web Clipper browser extension, you can easily clip images, PDF files, and web pages into notes that become part of your OneNote collection of notes and notebooks.

OneNote stores clipped content and are accessible even when offline. So you’ll be able to access it on any device that uses OneNote.

It is possible to clip a full web page, an area of a web page as a screenshot, just the main article, or a visual bookmark of the page. Clips may be saved in any section of any notebook. The URL appears at the top of the clipped item.

3. Sticky Notes

Free Microsoft Apps to Boost Productivity
Free Microsoft Apps to Boost Productivity

Have you got Post-It notes stuck to your monitor and all over your desk? Rather than wasting paper, store your notes on your Windows desktop instead.

In 2002, Sticky Notes was included in Windows XP Tablet Edition. Windows Vista was one of many gadgets offered, and it became a desktop notes application in Windows 7, 8, and 10.

In the Windows 10 Anniversary Update, the app became a Universal Windows Platform (UWP) app. Sticky Notes can be launched as a standalone application or part of the Windows Ink workspace.

The rest of the desktop becomes blurred when the program is run from within the Windows Ink workspace.

The Sticky Notes app can accept pen input and recognize handwriting. This app adds Cortana integration and can generate reminders from notes with dates.

4. My Office

Free Microsoft Apps to Boost Productivity
Free Microsoft Apps to Boost Productivity

Can you remember on which computers you installed Office 365 from your Office 365 account? Would you like to be able to access documents you have opened recently in Microsoft Office quickly?

Using My Office, you can access all the benefits of your Office 365 subscription in one place. Your manage account, access programs included in your subscription, and recent Office documents of any type.

Furthermore, you can receive help and training and provide feedback on Office 365.

5. Office Online for Microsoft Edge

Free Microsoft Apps to Boost Productivity
Free Microsoft Apps to Boost Productivity

Do you need to use an Office program like Word or Excel, but you do not have a license? Perhaps you have a license for Office, but you need to install it on a computer with a relatively small amount of space.

Or maybe you just reached the limit of installations with your Office 365 account, and you need it on another device.

You can log in to Office Online in a browser or use an extension in Microsoft Edge to easily access Office Online.

Microsoft Edge supports viewing, editing, and creating Office files directly through the browser. You can access files in OneDrive and on your computer using this extension.

Office Online offers a limited number of features compared to its desktop Office App. Nevertheless, it is sufficient to create and edit basic documents and view Office documents. All you need is a Microsoft account to use Office Online.

6. Mail and Calendar

Free Microsoft Apps to Boost Productivity
Free Microsoft Apps to Boost Productivity

Does Outlook exceed your email needs? The free Microsoft Mail and Calendar app, also known as Windows 11 Mail, provides flexible access to your calendar and contacts.

It supports many accounts, including Office 365,,, Exchange, Gmail, Yahoo, iCloud, etc.

7. Office Lens

Free Microsoft Apps to Boost Productivity
Free Microsoft Apps to Boost Productivity

Have you got a stack of printed or written notes and documents lying around? Do you seem to lose important documents, such as receipts, all the time?

Since you always have your smartphone with you, why not use it to record and store documents, receipts, and notes?

With the app Office Lens, you can take a picture of a document or whiteboard and translate it into readable text.

A perfect companion to OneNote, Office Lens converts images to PDF, Word, and PowerPoint files.

 The OCR technology can automatically recognize handwritten and printed text to make editable digital images.

It’s easier to use Office Lens on a portable device, like a smartphone or a tablet, than on your Windows 10 computer.

It’s like carrying a scanner around with you all the time in your pocket. The scanned items are saved in your OneDrive account in the Documents folder so that you can access them on other devices.

8. Phone Companion

Free Microsoft Apps to Boost Productivity
Free Microsoft Apps to Boost Productivity

Are you an iPhone user who uses Windows instead of a Mac? Does iTunes annoy you?

With Windows 10, you can connect your iPhone or Android phone to the PC and transfer the things you need to take with you from your computer to your phone.

By using the Photos app in Windows 10, you can synchronize your photos between your computer and your mobile device and tablet as well as access your Office documents on the go, manage your email and calendar with Outlook on multiple devices, and access your OneNote notebooks from anywhere.

Using Windows 10’s Phone Companion app, you will never need to plug your phone or tablet into your PC again.

9. Microsoft Teams

Free Microsoft Apps to Boost Productivity
Free Microsoft Apps to Boost Productivity

Microsoft Teams is an application that facilitates team communication in the workplace. You can use it to chat with your colleagues, whether you’re on asynchronous chat or a real-time video call.

Unlike other group messaging apps, it integrates tightly with other Microsoft Office apps, including Outlook and OneDrive.

The app has a free version that any team can use, though it doesn’t offer all the best integration options. These features are only available with Teams as part of an Office 365 Business subscription.

10. Microsoft Visio

Free Microsoft Apps to Boost Productivity
Free Microsoft Apps to Boost Productivity

Microsoft Visio is a tool for drawing business diagrams. You can use it to create many diagram types, from simple flowcharts to complex network diagrams and everything in between.

We often have to present complex topics or plans to our colleagues and clients in our active roles. Since they are not close to the data, we risk not understanding the information since they have different roles.

Consider charts for a moment as a comparative example. Excel can create a spreadsheet, but we may present our data in charts or graphs.

Our goal here is to simplify and clarify our data to present everything instead of making our viewers sift through pages of figures.

What if you’re not good at drawing or designing?

Here comes Visio into play. Visio’s best feature is that you do not have to draw. Visio can be used to create clear and professional diagrams like:

  • Flowcharts
  • Cross Functional Flowcharts (Swim lanes)
  • Organisation Charts
  • Network Diagrams
  • Server Rack Diagrams
  • Brainstorming Diagrams
  • Floor Plans
  • Site Plans
  • Timelines
  • Gantt Charts
  • SharePoint Workflows
  • Data Flow Diagrams
  • Calendars
  • And more…


These are the productivity apps that can help improve or enhance your productivity. This productivity app helps you maximize your profits and get a promotion.

Productivity can be achieved by becoming less distracted and more focused. Furthermore, it means not wasting your time on unnecessary tasks. For more interesting blogs, subscribe to the timeTracko blog.

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